Executive Assistant

Are you the kind of person who fixes problems before anyone realizes there was one? We're looking for an Executive Assistant to the CEO to join a growing dietary supplements company with a strong retail presence. This is a high-trust role where you'll be her right hand and the driving force behind the company's top priorities. Schedule: Designed to support work-life balance; a great fit for working moms.

Our CEO is based abroad, in a significantly different time zone, so we're looking for someone who can coordinate remotely, work independently, and keep things running smoothly while she's offline.

As Executive Assistant to the CEO, you'll do much more than manage a calendar and an inbox. You'll amplify the CEO's impact: protecting her time, driving key projects forward, and working closely with every area of a fast-moving dietary supplements business.

What you'll do:

• Manage the CEO's five email accounts, prioritize what needs her attention, and keep her updated with clear, concise summaries.
• Plan her calendar and team meetings, and follow up on action items.
• Track projects and follow up with each department on their reports.
• Support teams across the company and play an active role in the business.
• Arrange domestic and international travel, working with the travel agency and comparing costs.
• Help with personal matters and errands around the city (a driver is provided).
• Handle paperwork, scheduled payments, purchase invoices, expense reports, and the corporate card.

What we're looking for:

• Completed bachelor's and master's degrees
• Conversational English
• Location: San Pedro Garza García, N.L.
• Work model: Hybrid
• Valid passport and U.S. visa
• Strong Microsoft Office skills (Outlook, OneDrive) and experience with the IMSS online portal
• 6+ years of experience working with multicultural teams and reporting to international executives
• Openness to using AI tools, such as Claude, in your day-to-day work
• Excellent ability to synthesize information, stay organized, and follow through
• Comfortable working with people across all departments
• Absolute discretion with sensitive information
• Above all, someone who genuinely enjoys what they do

Why this role:
Direct visibility into company strategy, real influence on execution, a schedule that respects your family life, and the chance to grow with an expanding company in the dietary supplements industry.

Are you the Executive Assistant to the CEO we're looking for, or know someone who'd be perfect?
Send your CV. All applications will be handled confidentially.